ITS NM 2026 – Vendor/Sponsor Registration

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ITS Annual Meeting
2026 - Vendor Registration

Sponsorship Levels

All sponsorships and exhibitor registrations come with:

- - An exhibitor booth except for the Corporate Sponsorship.
  - One registration except for the Partner Demonstration Sponsorship which comes with two registrations.

The Fellowship Sponsorship

The Fellowship sponsor is reserved for NMDOT ITS Operations. There is only one available at that level.

$ 5,000.00
Available Sponsorships: 1

The Lanyard Sponsorship

The Lanyard sponsor is associated with the lanyards at the event. The company’s logo will be on the lanyards used to hold the attendee nametags, and the company will be noted on the program agenda as well as being recognized from the speaker’s podium. This sponsorship will require submitting your company’s logo four weeks in advance of the event or supplying the lanyards directly.

$ 1,500.00
Available Sponsorships: 1

The Band Sponsorship

The Band Sponsorship is associated with entertainment for the after event social. The sponsor logo will be prominently displayed near the band and as well as being noted in our program and being recognized from the podium at the end of the programmed agenda. There is one available at that level.

$ 1,200.00
Available Sponsorships: 1

The Champion Social Sponsorship

The Champion Social Sponsorship is associated with the after event social – it runs around an hour or so and includes a cash bar, a band, and a themed buffet (i.e., a fajita bar or the like); sponsors have placards on display recognizing them as well as being noted in our program and being recognized from the podium at the end of the programmed agenda. There are two available at that level.

$ 1,200.00
Available Sponsorships: 2

The Partner Demonstration Sponsor

The Partner Demonstration Sponsor is allowed 25-minutes of agenda time to discuss and present on their capabilities and services – an advertisement that allows them to highlight all the great things within their realm of services; sponsors additionally are recognized in the program agenda as well as an introduction from the podium. There are five available at that level. This sponsorship includes registration for two, so that one can be at the booth during the demonstration if desired.

$ 1,200.00
Available Sponsorships: 5

*The Partner Demonstrations are coordinated through the ITS NM Officers and Board and not available for online registration. If you are interested please email itsnewmex@gmail.com.

The Breakfast and Lunch Sponsorship

The Breakfast and Lunch Sponsorships are associated with breakfast and lunch periods on our agenda – Breakfast is typically a continental breakfast and occurs when the event opens up (7:30 typically) until the welcoming addresses; lunch is a sit down event in an adjacent ball room; sponsors have placards on display recognizing them during breakfast / lunch as well as being noted in the program and being recognized from the podium at the beginning of the welcoming address or just before lunch. There are two available for lunch and two available for breakfast.

$ 1,000.00
Available Sponsorships Breakfast: 2
Available Sponsorships Lunch: 2

Networking Sponsorship

Networking Sponsorship covers the mid-morning and mid-afternoon snack breaks, the sponsoring company has their placard prominently displayed in the break area and they are noted on the program agenda as well as being recognized from the speaker’s podium.

$ 900.00
Available Sponsorships: 4

Door Prize Sponsorship

Door Prize Sponsorship allows the sponsor(s) to be included on the agenda in awarding a door prize to the selected event attendee. The door prize is provided by ITS NM and the awardee will be selected at random by the sponsor(s) from the podium.

$ 900.00
Available Sponsorships: 5

The Student Sponsorship

The Student Sponsorship is used to pay for the registration cost for ten students to attend the Annual Meeting, so long as those students register before the early-bird registration deadline. The student sponsor is noted in the program agenda and will receive an introduction from the podium. There is one student sponsorship available.

$ 750.00
Available Sponsorships: 1

Exhibitor and Corporate Sponsorships

Exhibitor and Corporate Sponsorships are recognized from the podium and are noted in the program agenda. The difference between them is that the corporate sponsorship was created at the request of companies who did not want to or could not set up and occupy an exhibit booth.

$750.00
Available Sponsorships Corporate: Unlimited
Available Sponsorships Exhibitor: 24

Golf Sponsorship

The Golf Sponsorship is recognized from the podium and is noted in the program agenda, this sponsorship is reserved by Real Time Solutions who organizes the Golf Outing. For more information on the Golf Outing see below.

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Vendor Registration Form

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This field is for validation purposes and should be left unchanged.

Company Name(Required)

Name of Registrant(Required)

First Last

Registrant Email(Required)

This is the email address that will receive the confirmation email upon submission.

Please upload your company logo(Required)

Max. file size: 512 MB.

Type of Registration(Required)

Booth Selection

Please select from available booths below.

Available Reserved Your selection Selected: none

Booth Assignments

24 reserved, 23 available. Updated as registrations are received.

1 Southwest Research Institute (SwRI)
2 Available
3 Available
4 AM Signal LLC
5 SWARCO McCain, Inc.
6 Consolidated Traffic Controls Inc.
7 Samsara
8 SRIRAMA, LLC
9 Replica
10 Summit Traffic Solutions
11 Available
12 Available
13 Available
14 Skyline Products, Inc.
15 Available
16 Available
17 Available
18 Daktronics
19 Available
20 Available
21 Available
22 Available
23 Available
24 Available
25 Available
26 Available
27 Traffic Signal Controls, Inc.
28 Souder Miller & Associates
29 Available
30 Available
31 Available
32 Available
33 Available
34 Paradigm Traffic Systems, Inc.
35 Paradigm Traffic Systems, Inc.
36 Available
37 MoboTrex
38 Horrocks
39 Horrocks, LLC
40 Lee Engineering
41 Holophane Lighting-Acuity Brands
42 360 Network Solutions
43 TSPS
44 Available
45 Traffic Vision (Omnibond)
46 MWI
47 Omnisight

Booth Selection(Required)

If a specific booth number does not appear in this list, it is because it has already been reserved.

No Preference on Booth Selection

Check this box if you do not have any preference on which booth you are assigned.

Total

Attendee Information

Each vendor registration comes with one Attendee ticket. If you would like additional individuals from your organization to attend, you will need to register them as separate attendees here: Attendee Registration

(A1) Name(Required)

First Last

(A1) Title(Required)

(A1) Work Phone Number(Required)

(A1) Email(Required)

(A1) Food Selection(Required)

(A1) Are there any dietary restrictions we should be aware of? If so, please describe in the field below.

(A1) Allow contact by vendors and exhibitors?(Required)

Yes

Golf Outing

See below for information on the golf outing. Participation in the Golf Outing is on a first come first serve basis. There are 20 slots available. Registrations over the 20 slots will be added to the wait list.

Are you or a team member interested in the ITS NM golf outing?

Yes

Name of Golf Outing Participant(Required)

First Last

Email of Golf Outing Participant(Required)

Disclaimer and Acknowledgement

Exhibitor Agreement — ITSNM Annual Meeting

Marriott Uptown, Albuquerque, New Mexico
October 13, 2026 (setup) · October 14, 2026 (exhibitor show)

1. Agreement to Exhibit

By submitting this application to rent exhibit space at the 2026 ITS NM Annual Meeting in Albuquerque, New Mexico (“Event”), the Exhibitor agrees to abide by these terms and conditions (“Agreement”) before, during, and after the Event, and agrees to abide by any and all rules of the Mariott Uptown Hotel. The ITS NM Board (“ITS”) shall have the sole authority to interpret and enforce all rules and regulations included herein, to make any amendments thereto, and to make further rules and regulations as necessary to ensure the orderly conduct of the Event.

2. Space Assignment

Exhibit space will be assigned according to selection by the Exhibitor at the time of registration. ITS will make every effort to honor the selection of the Exhibitor and the layout configuration as depicted in the registration portal, however should the need arise, ITS reserves the right to change the floor plan design at any time and without notice. ITS may also move Exhibitor to another location prior to or during the Event, if such change is deemed to be necessary by ITS and/or the host hotel. Exhibitor shall not assign, sublet, or appoint the whole or any part of the exhibit space allotted to them, nor permit any other person or party to exhibit therein, any other goods, apparatus, etc., not manufactured or distributed by the exhibitor in the regular course of business except upon prior written consent of ITS.

3. Space Rental

Exhibit space rental includes one draped 2.5’ x 6’ table and two chairs. One standard electrical receptacle will be provided at each exhibit space. All exhibitor displays including banners must be free standing; nothing may be attached to walls, ceilings, columns, or any other facility elements. Exhibit space rental includes one Company listing in official Conference Program.

4. Setup

Exhibitor space shall be available for set up of their displays during the hours listed in the ‘Exhibitor Hours’ section. Exhibit space shall be closed by 7:00 PM on the day before the event.

5. Exhibitor Services

See the Shipping Instructions section of the exhibitor registration website for all shipping information.

6. Exhibit Hours and Staffing

All booths shall be staffed by registered Exhibitor representative(s) during show hours. Setup and Show hours are:

Tuesday, October 13th, 2026: 12:00 PM – 7:00 PM, Setup
Wednesday, October 14th, 2026: 7:00 AM – 5:00 PM, Exhibitor Show

7. Exhibitor Conduct

Exhibitor shall not engage in any actions or display any goods or services contrary to the best interests of the Event or ITS. ITS may, in its absolute discretion, rearrange or remove such goods or services, or take whatever action ITS deems necessary to protect the integrity of the Event, up to and including immediate termination of the Exhibitor’s Agreement, expulsion from the Event Location, without liability for refund and without liability for any claims of damages caused by such action.

Exhibitor shall maintain its booth to always be clean and presentable. All supplies, handouts, literature and samples must be confined to the booth space and not behind it.

Exhibitor may not serve prepared food or alcoholic beverages from their exhibit space, but candy or other small, packaged food items may be provided to Event attendees.

Exhibitor shall operate any audio equipment or other sound-generating devices at volume levels which do not disrupt or inconvenience other Exhibitors or Event attendees. Any Exhibitor broadcasting, performing, displaying or using any copyrighted materials, including but not limited to music, video and software (whether live or mechanical), in or at their booth must have the necessary licensing agreement(s) with ASCAP, BMI or other such licensing organization.

The exhibitor is responsible for paying all royalties, fees or other charges associated with such licensing agreements. It is the Exhibitor’s responsibility, not ITS’s, to ensure those necessary licensing agreements are in place.

Further, should Exhibitor broadcast, perform or display copyrighted materials, Exhibitor agrees to indemnify and hold ITS harmless and defend it from any claims or actions brought against ITS by ASCAP, BMI or other such licensing organization for the broadcast, performance or display of such copyrighted material.

All exhibitor displays shall conform to the conditions of the Albuquerque Fire Marshall permit for this event.

8. Removal of Exhibits

Exhibitors shall maintain their fully set up and staffed booth until at least 3 PM on the day of the event. All Exhibitor materials shall be removed from the exhibits area by 7:00 PM on the day of the event.

9. Security

The Host Hotel will provide basic security service in the exhibits area during overnight hours on Tuesday night. Those exhibits in the hotel concourse will be in a public space, so Exhibitors are advised to secure or remove valuables at the end of each show period. ITS and the Marriott Hotel are not responsible for the security of Exhibitor’s property from theft, damage by fire, accident, vandalism or other causes.

10. Hospitality Events

In the interest of the success of the Event, the Exhibitor agrees not to advertise or conduct hospitality events (whether on-site or off-site) or otherwise encourage the absence of attendees from official scheduled Event activities. Official event activities include all scheduled hours that the exhibits area is open, and during the presentations in the assembly hall.

11. Cancellation

ITS shall not be liable for any damages or expenses incurred by Exhibitor arising from the delay, interruption or cancellation of the Event. If for any reason beyond the control of ITS, the Event is not held, ITS may retain so much of the Exhibitor’s booth rental fee as is necessary to defray expenses incurred by ITS.

Exhibitor agrees that ITS will sustain certain losses if Exhibitor cancels this Agreement after Exhibitor has been assigned exhibit space. Because of the difficulty of determining and proving such losses, Exhibitor agrees to pay the amounts set forth below as liquidated damages and not as a penalty in the event Exhibitor cancels all or part of its exhibit space. Exhibitors who cancel will be refunded their payment(s) according to the following schedule:

Cancellation by September 14th, 2026: 85% Refund
Cancellation by September 30th, 2026: 50% Refund
Cancellation after September 30th, 2026: No Refund

12. Limitation of Liability

ITS shall not be liable, and Exhibitor agrees to make no claim for any reason whatsoever against ITS, the Marriott Hotel, for loss, theft, damage, or destruction of goods; nor for any injury, including death, to Exhibitor’s self, employees, agents or representatives; nor for any damage of any nature, including damage to Exhibitor’s business for failure to provide exhibit space; nor for failure to hold the Event as scheduled; nor for any action or omission of ITS. Exhibitor is solely responsible for its own exhibition materials and products and should insure exhibit and products from loss or damage from any cause whatsoever. It is understood that all property of Exhibitor is in Exhibitor’s care, custody, and control in transit to, or from, or within the confines of the Event Location and the exhibit hall. ITS shall bear no responsibility for the safety of Exhibitor, Exhibitor’s personnel, employees, agents, representatives or personal property.

13. Indemnification

Exhibitor shall defend, indemnify, and hold harmless ITS, its officers, directors, employees, agents, and each of them, with respect to any claims, suits, damages, liabilities, losses, expenses, and costs (including attorneys’ fees) (“Claims”) which ITS, its officers, directors, employees, agents, and each of them may suffer or be subject to, and which are in any way connected with the Agreement or the presence of the Exhibitor, Exhibitor’s personnel, or any Exhibitor-appointed contractor at the Event; provided, however, that the Exhibitor’s duty to indemnify, defend, and hold harmless shall not extend to Claims, as are solely caused by the gross negligence or willful misconduct of ITS, its agents, or employees. The terms of this provision shall survive the termination or expiration of this Agreement.

14. Insurance

Exhibitor shall, at their own discretion, procure and maintain insurance at their sole cost and expense. The Exhibitor shall not be indemnified by ITS NM’s insurance policy.

15. General

Survival: All provisions of this Agreement which by their nature should survive termination will survive, including without limitation, accrued rights to payment, indemnity, limitation of liability and Exhibitor’s obligations as provided in Section 6.

Governing Law and Jurisdiction: This Agreement will be construed and enforced in accordance with the laws of the State of New Mexico.

Severability: If any portion of this Agreement is held to be invalid or unenforceable, all other terms and conditions shall remain in full force and effect.

Scroll within the box above to read the full agreement.

Acceptance of the Exhibitor Agreement is required to complete registration.(Required)

I have read and agree to the Exhibitor Agreement, including the cancellation and refund schedule. If I am completing this registration for someone else, I confirm that I am authorized to accept these terms on their behalf and on behalf of the exhibiting organization. A copy of the Agreement will be sent with the confirmation email.

Total Cost Breakdown

Total

How would you like to pay?(Required)

If you need to pay for certain Attendees with a PO and others via online checkout, please separate your registration in to two separate submissions.

PO Number(Required)

Credit Card(Required)

ITS NM Golf Outing

As an exhibitor/sponsor, you will receive one free pass to participate in the ITS NM golf outing to be held on October 13, 2026. Reservations will be made on a first-come, first serve basis and will be limited to one per sponsorship/exhibitor registration. If an additional golfer is desired, they will be added to a wait list and will be able to participate if capacity allows. Overall participation for the golf outing will be limited to the first 20 to sign up.

*Golfers are responsible for providing their own golf clubs, club rentals are not available at the golfing venue. Golfers are responsible for arranging transportation to and from their local accommodations to the golfing venue.

Packages and Storage

Package handling and storage costs apply to all incoming packages. The costs are
as follows per day, plus tax:

Package Size	Delivery (Each)	Storage
Letter	$2.00	$2.00
Package/Small Box	$7.00	$7.00
Medium Box	$12.00	$12.00
Large Box (51 lbs. and over)	$22.00	$22.00
Display Case (Golf Clubs, Plastic Tubs, Trunks, Booths)	$42.00	$42.00
Pallet (1/2 or full)	$110.00	$110.00
Crates	$210.00	$210.00

Shipping Instructions

When shipping boxes, letters, or packages to Marriott Albuquerque for you, a
group, a vendor attending a group conference, or a guest in a group, please use
the following format:

Address Your Labels as Follows

Name:
(Recipient/Intelligent Transportation Society of New Mexico) Month/day/year
(date of arrival)

Group:

Intelligent Transportation Society of New Mexico (ITS) Annual Meeting OCT 2026

Address:
2101 Louisiana Boulevard NE
Albuquerque, NM 87110-5401

Number of Boxes/Packages: ______